The Financial Mechanism Office (FMO)

Scope As the Bilateral Officer you will be working closely with all teams in the FMO, however, you will be assigned to the Country and Bilateral Unit reporting directly to the Head of Unit. You will be required to travel to successfully fulfil your duties. Your tasks will include in particular: Key Responsibilities: Strengthen Bilateral Relations: Ensure programmes contribute to the EEA and Norway Grants’ objective of strengthening bilateral relations between donor and beneficiary states; facilitate bilateral partnerships in programmes and projects. Communication and Coordination: Liaising with Donor State Ministries of Foreign Affairs, maintain contacts and provide guidance externally to institutions and organisations in both Donor and Beneficiary States, and internally to support FMO colleagues; Identify relevant platforms and events to represent the Grants, communicate opportunities and exchange results, best practices and lessons learned. Manage Information and Reporting: Manage FMO online documentation and reporting systems as well other tools to track and report on programme progress and bilateral cooperation results. Enhance reporting on bilateral results and improve bilateral work within the EEA and Norway Grants. Training and Representation: Plan and conduct internal and external training sessions. Administrative and Team Tasks: Administer agreements with over 15 public entities, including work plans, budgeting, and reporting. Work within the bilateral team to maintain day-to-day contacts with Donor and Beneficiary States, oversee Joint Committees for the Bilateral Fund and DPPs, and report to FMO management and Donors. Other Tasks: Perform additional tasks as required based on evolving FMO needs, incl. e.g. taking on programme management.

Scope The Finance and Control Officer is part of the Finance and Control unit with 6-7 staff members. The unit is responsible for the overall financial and control activities of the FMO. This includes budget management, financial reporting and forecasting, payments, accounting, grant management, audit coordination and risk assessment, and support to all aspects of programme management cycle of the EEA and Norway Grants. It supports the whole FMO and works closely with the Beneficiary States on the development, implementation, monitoring, reporting and closure of the programmes. As the Finance and Control Officer you will be reporting directly to the Head of Finance and Control and engage in occasional travel to fulfil your duties. The Unit is responsible for a large number of tasks, as listed below, and you will be assigned some or several areas of responsibilities depending on your experience and profile and considering the evolving needs of the FMO and its operations. Responsibilities and tasks of the Finance and Control unit Liaison with Beneficiary State authorities and provision of financial and control expertise in grant management and programmes design, contracting, implementation, monitoring and reporting; Oversight of the overall financial management and control of the Grants in the Beneficiary States; Maintenance of the sound financial management and control framework and culture within the FMO and with external stakeholders; Preparation of financial reports for internal stakeholders and revision of financial reports of external stakeholders; Monitoring and supporting implementation of the internal control framework and anti-fraud strategy; Oversight of the development and implementation of the FMO budget and accounting activities; Cash management, incl. forecasting of disbursements; Coordination of audit activities; Drafting of relevant policies, procedural documents and manuals; Oversight of the financial management and control of framework agreements with Donor Programme Partners in Donor States; Facilitation of meetings and workshops on financial management and control in the FMO and in Beneficiary States; Contribution to the development and maintenance of the grant and financial management IT systems in the FMO; Contribution to the implementation of the FMO’s risk strategy, including the assessment of programme and institutional risks in Beneficiary States.Qualifications A Master’s-level university degree in a relevant field; Relevant certifications in the field of accounting are considered an advantage.

Scope You will act as a strategic HR partner to the senior leadership, line managers and staff of the FMO on all HR and organisational development matters, while at the same time handling a wide range of operational and practical day-to-day tasks. As a member of the FMO management team, you will partner with all Heads to ensure integrated and highly efficient service delivery as well as alignment of organisational culture and values. You will be at the forefront of FMO’s human resources development, talent management and staff engagement, reporting directly to the Director of Compliance and Administration Department. The key focus of the FMO HR is in four following areas: Strategic contribution: to organisation development, including change management and knowledge management. Talent focus: analysing skills and expertise needs, attracting and retaining talent, managing performance and staff engagement People focus: ensuring well-being and care, promoting diversity and inclusion, driving social dialogue and engagement Effective communication: regularly communicating within senior management, line managers, across the FMO and with partner EFTA organisations, building strong and lasting relationships and networks. If you are a candidate who thrives on fostering a diverse, inclusive, engaged and productive working environment within a culturally diverse organisation, this position is for you. In particular, as Head of HR at the FMO you will: Provide guidance and strategic advice in all HR matters to senior leadership, line managers and staff, playing an active role in change management and organisational development initiatives. Develop and implement FMO HR strategy and HR policies aligned with the FMO's objectives and EFTA Staff Rules and Regulations, establish and implement HR objectives in line with the FMO annual workplan. Lead talent acquisition processes ensuring high-quality recruitments. Oversee and manage a performance appraisal system that drives high performance. Develop and implement comprehensive learning and development programms for the FMO staff, including leadership development. Manage resources by assessing, prioritising and managing financial and HR resources to support the FMO. Promote people management practices that engage effectively staff and sustain the FMO’ strategy, working as a team with peer line managers to contribute to the alignment of values and thriving culture of respect and trust at the FMO. Build partnerships in collaborating with EFTA organisation on HR matters, identifying synergies and common projects, and manage contacts with external service providers. Ensure compliance by overseeing the implementation of the regulatory framework. Coordinate the delivery of some processes related to HR, Finance, IT and Facilities services with the respective units in EFTA Secretariate. Drive social dialogue through regular meetings with the FMO Ombudsteam and EFTA Staff Committe. Beyond the listed tasks, you will handle any other duties as required, adapting to the dynamic needs of the role and the needs of FMO.

Scope As Head of Unit you will lead the work of the team managing the development and user support for GrACE as well as leading the information and knowledge management processes in the FMO. You will also be a part of the FMO management team, participating in a broader organisational development of the FMO. You will report to the Deputy Managing Director/Director of Compliance and Administration Department at the FMO. You may need to travel occasionally within Europe.